Happiness Coordinator

Location: New York, New York
Date Posted: 01-13-2016
We are currently seeking a highly polished and professional Happiness Coordinator to provide general support to a very inspiring, ambitious and driven CEO and her team.  In a nutshell, your role is to insure the happiness of everyone in the office.  This will entail managing the CEO's calendar and travel arrangements, planning and overseeing office functions, events and parties, maintaining office supplies and perhaps, making sure the phones work and helping finance send out invoices!

  • Compose and prepare a high level of correspondence
  • Partner with other staff to make sure things get done with little to no guidance
  • Manage a complicated personal and work schedule and appointments
  • Organize and coordinate meetings, prepare agendas and managing follow up
  • Coordinate travel
  • Run a well-maintained, professionally operated, and welcoming reception area with a smile and a great attitude
  • Assist with conference room scheduling
  • Serve as go-to source of information for multiple staff questions, from CEO's availability to standard office procedures
  • Order food for the office as needed
  • Handle incoming/outgoing mail and process bulk mail projects
  • Assist with evening company events

Required Experience:
  • Experience working in an entrepreneurial environment with changes in direction and cadence
  • 3-5 years of administrative experience supporting a senior level executive, ideally in an agency environment. 
  • Bachelor's degree
  • Advanced knowledge of Microsoft Office, inDesign and some basic accounting
  • Incredibly Strong written and verbal communication skills

What will make this a fun job for you:
  • Knowing cool spots in any city for dinners/drinks for hosting clients
  • Organizing fun and unique events for the team to build culture and keep people happy (and negotiating to get a great deal on those events)
  • Loving processes and setting them up to automate everything from ordering office supplies and coffee to workflows on better client/sales management
  • Being funny and being the key to making the office a fun place to work

The following questionaire must accompany your application:  https://monakpatel.typeform.com/to/Mdwqya

Lois Siegel
Director of Recruiting
UX Hires
111 John Street, Suite 450, New York NY 10038
o: 646 863 5008 ext 506    c: 917 783 4487
e: lois@uxhires.com
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